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News, 9/21/2016

Support for cultural cooperation projects in the developing countries in 2017
Call for applications  

The Ministry for Foreign Affairs allocates funding for cultural projects that are carried out in the developing countries. The aim is for the cooperation between cultural operators to improve the economic and social development and to promote equality and democracy at grassroots level in the target country.

Application period

19 September –31 October 2016

The Registry Office of the Ministry for Foreign Affairs must receive the applications by 16.00 on the last application day.

Who can apply?

The applicant may be a cultural organisation or association, other cultural operator or an educational institution in Finland or in the target country.

For what purposes is funding granted?

The Department for Communications of the Ministry for Foreign Affairs grants funding for the implementation cultural projects in the developing countries which promote the objectives laid down in Finland's Development Policy Programme.Cultural cooperation projects complement the range of option available for Finland's development policy and expand its coverage. Cultural operators' cooperation, training and exchange of information contribute, at grassroots level, to the economic and social development in the target country and to the promotion of equality and democracy.

The year 2017 will mark the centenary of independent Finland. The theme of the year is 'Together'. Accordingly, projects that will be supported must be prepared in close cooperation with the local cooperation partners. The recommended forms of cultural operation are workshops and other projects aiming at exchange of experiences. When projects are selected, priority will be given to countries where Finland is or has been engaged in major development cooperation projects. The missions of Finland in the target countries will also be consulted before decisions are made.

It is considered beneficial for projects applying for support that they

  • increase the use of arts and culture as part of development cooperation projects
  • develop art- and culture-oriented development cooperation
  • intensify collaboration between different actors
  • pay attention to an equal participation of women and men in the cooperation.

Amount of support

The aim is that the funding granted for cultural projects to be implemented in the developing countries will be distributed to 4 to 6 projects. The maximum amount of the funding will be EUR 220,000. Transfers worth less than EUR 15,000 will not be granted.

It is important to be aware at the planning phase that this form of support is not expected to continue after this application round.

Application guidance

The applicant must have a clear project plan, in which the goals and target groups are defined and the impacts based on Finland's development policy guidelines are specified.   Based on the 'Together' theme, the plan establishes the local cooperation partners that are identified, if possible, in collaboration with the mission of Finland in the target country.

The application must be made using the application form and project planning form provided by the Ministry for Foreign Affairs. The different cost items must be clearly broken down in the project plan. The application is signed by a person/persons entitled to sign on behalf of the organisation or operator.

Other appendices:

  • rules of the organisation (if the applicant is an organisation)
  • a copy of an extract from the register of associations (if the applicant is an association)
  • total project budget

The Ministry for Foreign Affairs allocates funding for cultural projects in the form of discretionary government transfers, which can be granted to cover, for example, project implementors’ travel and accommodation expenses in the target country, visa and daily allowance expenses, expenses arising from the acquisition, transportation and storage of workshop materials, and reasonable administrative expenses.  The instructions of the State Travel Regulations and the principle of what is the most economically advantageous are to be observed.

The funding cannot be used, for example, to cover the organisation’s or operator’s actual administrative costs and salaries/fees or entertaining and hospitality expenses, or publications or websites describing the organisation itself or its main activities.

The different cost items /items of expenditure presented by the applicant will be assessed in greater detail during the granting process.

The operator's self-financing should cover at least 15 per cent of the project's costs. The operator’s monetary contribution must be at least 7.5% of the project’s total costs. A part of the operator’s self-financing, no more than 7.5 per cent of the total expenses of the project, can for well-grounded reasons be covered in the form of voluntary work or service and material donations.

In this round, the supported project must be implemented and the granted funding mainly used during 2017 and the sum must be withdrawn either in one or two instalments depending on the size and timetable of the project.

The applications must be sent by 16.00 on 31 October 2016 to:

Ministry for Foreign Affairs
Registry Office, PO Box 176
00023 Government

"Funding for cultural projects in developing countries VIE-40" to be written on the envelope.

Applications that arrive after the due date will not be processed.

Processing of the applications

The Ministry reserves about six weeks for the processing of the applications. All applicants will be notified of the Ministry’s decision in writing accompanied by a commitment form.  Prior to the payment of the support, the organization/operator must send to the Ministry the commitment form and a document specifying the names of officials working for the organisation who have the right to sign.

Reporting

The organisation /operator must send a report of the implementation of the project and its financial statement to the Department for Communications of the Ministry for Foreign Affairs within two months after the project has ended.

A special form is provided for reporting. The person in charge of the project in the organisation signs the report of the project activities and the auditor (accountable person) signs the financial statement included in the report

Reporting form (rtf)

Inquiries:

Johanna Kotkajärvi, Director, tel. +358 295 351 383
email firstname.lastname@formin.fi

This document

Updated 9/23/2016

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